Back to Hydra PMS
Every feature
The full Hydra PMS feature list
Beyond the highlights — everything the app does, organized by category.
Hydra PMS v6.11
Front Office & Room Chart
- Drag-and-drop room chart with status colours for option, guaranteed, in-house and departing states
- Global search (Ctrl+K) across reservations, guest names and invoice numbers from one field
- Dashboard with arrivals/departures/in-house counts, today's revenue and the ADR/RevPAR/occupancy yield trio
- Linked rooms and reservation groups for events, camps and multi-room bookings
- Reservation database with full search and an occupancy forecast
Check-in & Guest Management
- VIZA-compliant guest data capture with a per-guest check-in/check-out toggle
- MRZ document scanning (ICAO 9303, passports and ID cards) auto-fills name, nationality, document number and expiry
- Key-card writing for Onity, Vingcard, Dormakaba (OSDP) and SALTO (TCP) encoders, one tap for every arriving guest
- Arrivals, in-house and departures lists refreshed for the day
- Age-based IFA exemption applied automatically — guests under 18 are never charged
Charges, Payments & Invoicing
- Rate codes (árkód) define price, board and IFA handling per stay, with package pricing split evenly across nights
- NAV Online Invoice 3.0 with automatic, sequential, gap-free numbering and a VAT breakdown by rate
- Storno (void) with reconciled cash cover, and a separate service-invoice number series for non-reservation sales
- Deposits that track the remaining balance and can't be double-spent
- Cash (HUF/EUR), card, SZÉP card, transfer, and split payments across several methods on one invoice
Cash Register, Safe & Revenue
- Separate HUF drawer and EUR/deposit safe balances, so the daily count stays accurate
- Cash handover between receptionists at shift change, with a full handover history
- Automatic same-day close when there was no cash or EUR movement to reconcile
- Revenue summary broken down by payment method and category
- Daily cash-closing report (pénztárjelentés)
Housekeeping
- Room-state board (clean / dirty / cleaning), settable from the room chart or the housekeeping module
- Breakfast and dinner headcount lists generated from today's bookings
- Paired mobile app for cleaning staff (10-minute pairing code) that keeps working through a Wi-Fi drop and syncs on reconnect
- Minibar charges postable from the housekeeping app or the front desk
Hungarian Compliance
- NTAK: automatic event reporting (check-in, daily closing) signed with WS-Security, plus a message log
- NAV Online Invoice: local token decode, HTTPS submission straight to nav.gov.hu
- VIZA: mandatory guest-data reporting with its own message log
- IFA tourism-tax report separating liable from exempt guest-nights
- Reservation and permissions audit logs for full traceability
Channels & Pricing
- Channex two-way OTA sync (Booking.com, Szallas.hu, Expedia and others) — webhook plus a parallel 60-second poll
- Seasonal pricing with recurring yearly date ranges
- Automatic yield pricing across three occupancy thresholds (0–40% / 40–70% / 70–100%)
- One shared pricing engine feeds the room chart, Channex and nightly charges, so they never disagree
- Overbooked incoming bookings are flagged for manual handling instead of silently overselling a room
Multi-Terminal, Hardware & System
- Multi-terminal LAN sync over WebSocket with atomic, collision-proof numbering across every desk
- A network outage never stops the front desk — each terminal keeps working locally and merges changes back on reconnect
- Room-key encoders and MRZ document scanners configured centrally under Settings → Hardware
- PBKDF2 password storage, with a 60-second lockout after 8 failed attempts on privileged actions
- Ed25519-signed automatic updates, plus a daily automatic backup and optional Google Drive sync